Tent Site Checklist - Event & Party Rentals | Tables, Chairs, Tents, Linens, Lights, Sound, Dinnerware

Contract #*

Customer Name*

First Last

Day-Of Phone Number*

Event Date*

Event Start Time

: HH

MM

Event End Time

: HH

MM

What type of event will be held at the tent?

Please check all that apply

Wedding
Corporate
Party
Festival
Tent Sale
Formal
Casual
Other

Tent Site Address*

Please confirm the address closest to where the tent will be shown up.

Street Address City State ZIP Code

On-Site Contact Name*

This person should be available to answer any questions and be authorized to make decisions regarding tent placement. They will be responsible for addressing any special circumstances that may arise during tent setup and takedown.

First Last

On-Site Contact Phone#*

Where on the property will the tent be installed?*

Layout File Upload

If you have a layout map of where your tent will be going, please upload it here.

How will the tent site be marked?*

What type of surface will the tent be installed upon?*

Please check all that apply

Grass - Staking ok (cheapest and most secure option)
Grass - No stakes (please use cement blocks - additional charges may apply)
Asphalt - Can drive stakes and plug holes afterward (additional charges may apply)
Asphalt - No stakes (Please use cement blocks - additional charges may apply)
Gravel - Staking ok (cheapest and most secure option)
Gravel - No stakes (please use cement blocks - additional charges may apply)
Wood Decking - (Please use water barrels - additional charges may apply)
Concrete - No stakes (please use cement blocks - additional charges may apply)
Other Surface - Please call us and describe

Is the tent site level?*

Overhead Obstructions*

Check one or more that apply

Electrical
Telephone
Trees/Branches
None
Other

Underground Obstructions*

Check one or more that apply

I will have all underground lines clearly marked*

I hereby certify that I understand that is my responsibility as the customer to clearly mark all underground lines and I will not hold Idaho Tents & Events responsible for any damages to underground lines. Please call Dig-line at (208) 342-1585 if you'd like them to come out and mark your utility lines free of cost.

I agree
I do not agree

Site Access*

Check one or more that apply

Drive right in/on site
Narrow Gate
Carry Everything
Up/Down Hill
Other

Site Access Follow-Up

If you checked "Carry Everything" or "Up/Down Hill" above, please describe how far from the tent site our crew will be expected to move the equipment and what the terrain will be

Please describe any obstructions that may be in/on/around the tent site

i.e. pools, fountains, garden beds, landscaping, decks, etc.

Safety Equipment Required

If your tent site is a STAR safety site or requires special safety gear, please check all that apply.

Special Instructions and/or Comments

Please inform us of any special requirements and/or requests you may have

I hereby verify that the information contained in the form is accurate to the best of my knowledge*

First Last

Signature*

Today's Date*

Idaho Tents & Events - Tent Site Checklist